Privacy Policy

Why Do We Collect Personal Information?

We collect personal information in order to:

• Provide consulting services to our clients in the Canadian healthcare and Clinical Information System (CIS) sectors
• Establish and manage client and consultant relationships
• Communicate with prospective consultants and candidates
• Evaluate consultant eligibility for engagement opportunities
• Comply with applicable regulatory and legal requirements

What Personal Information Do We Collect?

Personal information that we may collect includes:

• Contact information (name, email address, phone number, mailing address)
• Professional qualifications, experience, and credentials of consultants and candidates
• Information about client employees, vendors, and stakeholders collected in the course of delivering our services
• Information submitted through forms on our website, including inquiry and application forms
• Information regarding visitors to our offices or virtual meeting platforms
• Any other information you have consented to us collecting, or that we are otherwise permitted by law to collect

How Do We Collect Your Personal Information?

We collect personal information through several means, including:

• Directly from you when you submit an inquiry, application, or contact form on our website
• Through correspondence via email, phone, or virtual meetings
• Automatically when you visit our website, through cookies or similar technologies that may collect device and browsing data
• From third-party sources where permitted by law, such as professional references or publicly available information

How Do We Use Your Information?

We may use your personal information for the following purposes:

• To provide you with information about our consulting services and communicate with you
• To assess a consultant's or candidate's eligibility for an engagement or role
• To contact clients or prospective clients regarding our services
• To manage and administer our business operations
• To improve our website and the quality of our services
• For security, compliance, and emergency purposes

Disclosure of Your Personal Information

Subject to applicable Canadian laws and legislation, Tantalus Consulting Group will only disclose your personal information for purposes related to providing our services, evaluating consultant candidacy, or with your express consent, or if required or authorized by law. For example, we may disclose your information when necessary to comply with court orders or regulatory requirements under applicable provincial or federal law.

In the event of a merger, acquisition, or reorganization, we may disclose your personal information before and after the transaction. If the transaction is completed, we will require the receiving party to provide a comparable level of protection for your personal information. If the transaction is not completed, we will require the third party to securely destroy or return any records containing your personal information.

Consent

We may obtain your consent to our collection, use, and disclosure of your personal information either expressly or impliedly, depending on the circumstances. By providing us with personal information, you consent to its collection, use, and disclosure in accordance with this Privacy Policy for the purposes of providing our services, managing our relationship with you, and administering our business as permitted or required by law.

We will seek your consent as required by law before using personal information for any purpose beyond the scope of your original consent. You may withdraw your consent at any time, subject to legal and contractual restrictions and reasonable notice. Please note that withdrawing consent may affect our ability to serve you and maintain our relationship.

Security of Your Personal Information

We have implemented policies, procedures, and reasonable technological safeguards — including security software, encryption, passwords, and firewalls — to protect your personal information from loss, unauthorized access, modification, or disclosure. While we strive to protect your information, no method of transmitting or storing data is completely secure. You acknowledge that there are inherent security and privacy limitations of the Internet that are beyond our control.

Storage of Your Personal Information

Your personal information is stored at secure locations and on cloud servers in Canada controlled by Tantalus Consulting Group. It may also be stored on servers of our trusted service providers. The global nature of our business may occasionally require the use of administrative service providers located outside of Canada, in which case your personal information will be subject to the legal requirements of the applicable foreign jurisdictions.

Access to Your Personal Information

You may request access to any personal information that we hold about you, including how it was collected, how it is being used, and to whom it has been disclosed. Your request must be in writing and directed to our Privacy Officer. We will respond within 30 days of receipt, or provide written notice if additional time is required. In certain circumstances, we may be unable to provide access to some or all of the information we hold, in which case we will provide an explanation.

Changes to This Privacy Policy

We regularly review our privacy policies and procedures and may amend this Privacy Policy from time to time. The most current version will be posted on our website. Regardless of any changes, we will only use your personal information in accordance with the version of the Privacy Policy in place at the time you provided your information, unless you have given express consent for us to do otherwise or as otherwise required by law.

Questions or Concerns

If you have any questions, concerns, or wish to access your personal information or change any consent regarding our use or disclosure of your personal information, please contact us:

We treat all privacy concerns seriously and will investigate any concern and seek to resolve it within a reasonable time.